Inviting consultants or guestworkers 國外特約人員之邀請
3.6 Inviting a consultant or guest worker
Dear Dr. Lenin,
Previous contact or correspondence Quite
some time has passed since you visited our laboratories in June of
1993. I hope that all is going well at your institute. As to the scientific
and non-scientific collaboration progress between Russian and Taiwan,
R.O.C., with the signing of the MOU, the time seems right for cooperation
between ABC Institute and CMS/ITRI. I'm sure you recall our conversation
in which I told you that the first thing we could do is to exchange
scientific experts. More specifically, I would like to propose the
Propose that consultant or guestworker come to your institute
Please recommend one scientific expert to
serve as a short term consultant at CMS.
Background qualifications for consultant or guestworker
would like someone whose expertise is highly relevant to the following
1. acoustical standards, and particularly, the reciprocity calibration
2. the design philosophy of microphones and hydrophones.
This expert must also be fluent in English.
Lecture topics that the consultant or guestworker could cover
she could stay at our laboratory for roughly two weeks, and lecture
on the following topics:
a. The progress of Acoustics in Russia (2 hours)
b. Microphone design: general and guidelines (3 hours)
c. Hydrophone design: general and guidelines (3 hours)
d. Other topics related to acoustics (optional)
We would offer round-trip airfare from Moscow to Taipei and accomodations
in Taiwan during the consultancy period. An honorarium for the seminars
would also be included. If you have such a candidate available or
if you should have any comments about this proposal, please let us
know at your earliest convenience.
Inviting a consultant or guest worker.
Using 3.6 as a model, write a letter inviting a consultant or
guest worker to your organization. Be sure to adhere to the following
guidelines: Restate the commitment to foster technical cooperation
between your two organizations. Invite the reader to act as a consultant
or guest worker. Propose the topics to be covered by the consultant
or guest worker. Briefly mention financial arrangements.
consultants or guestworkers 國外特約人員之邀請 involves
correspondence to arrange a technical visit from abroad.
Correspondence that involves the
arrangement of a technical visit from abroad commonly includes the
Speaker invitations should include such preliminary information
the participant will play and the topics covered at the event.
"In light of your renowned research and your contributions in the
field of GRIN polymers, we would like to formally invite you to
serve as the Invited Speaker at the upcoming GRIN Materials Symposium."
"We would like to invite you to give a talk at our upcoming silicone
"This is an official invitation to three ABC Corporation specialists,
Mr. Smith, Mr. Jones, and Ms. Lin, to participate in a CGMP seminar
and visit our local bulk pharmaceutical chemical plants."
"Please recommend one scientific expert to serve as a short term
consultant at CMS, whose expertise is highly relevant to the following
The details of the event
The letter should include specific topics, time of the event, and
perhaps a description of some of the participants who will attend
"We are organizing a seminar on Conductive Plastics for Anti-static/ESD
Applications that will be held at Union Chemical Laboratories/ITRI
on April 16. The ultimate purpose of the seminar will be to provide
a channel of communication between IC assembly houses and IC container
manufacturers. The seminar will also focus on issues related to
the properties and technology of conductive plastic compounds."
"The meeting will be held April 25-26, 1994 at the National Central
Library, Taipei. We hope that you can give two lectures, at 31:20-14:05
and 15:10-15:55(4/25/94), respectively."
"Reception dinners are to be held on the evenings of April 25 and
26, and there will be a short tour of Taipei on April 29.
Compensation for the visit
Financial details regarding compensation should be stated as simply
and directly as possible to avoid confusion:
"Roundtrip airfare ticket (business class) and accomodations will
"Please pay in advance for the roundtrip airfare ticket, and other
incidental expenses and retain the receipts. We will pass reimburse
you (by check) prior to your departure of Taiwan."
Preparations prior to the visit
The speaker should not be given any last minute surprises with respect
to what materials and further information is required.
"Please fax us your curriculum vitae, lecture topics, and half-page
abstracts before January 31, 1994, as well as the complete papers
before March 1, 1994. Please fax and send all your materials to
me on time so that we will have sufficient time for translation
"I also need your curriculum vitae, including: NAME, DATE OF BIRTH,
PLACE OF BIRTH, NATIONALITY, MARITAL STATUS, ACADEMIC QUALIFICATIONS,
PROFESSIONAL EXPERIENCE, SCIENTIFIC ACHIEVEMENTS, CURRENT SCIENTIFIC
ACTIVITIES, OTHER SCIENCE-RELATED ACTIVITIES, AND SELECTED PUBLICATIONS."
Additional instruction can be found in the accompanying Power Point presentation.
Further practice can
be found in A Correspondence Manual for Chinese
Technical Writers by Ted Knoy.