The Chinese Online Writing Lab

3.1 Inviting speakers

Dear Professor Kawasaki,

Invitation

In light of your renowned research and your contributions in the field of GRIN polymers, we would like to formally invite you to serve as an Invited Speaker at the upcoming Grin Polymer Materials Symposium. Place and time of eventThis symposium is to be held at Union Chemical Laboratories (Hsinchu, Taiwan) on March 15, 1994.

Lecture topic

We hope your lecture will include a discussion of trends and current developments in GRIN POF, GRIN LENS, and backlight plate.

Compensation

We will provide a roundtrip airfare ticket and accomodations. I advise you to stay here for one week (if at all possible) so that you can enjoy some of the sights that Taiwan has to offer. Please advise us of your flight number so that we can meet you at the airport.

What the speaker should prepare

Please send us your lecture title and outline, along with related handouts, before February 28, 1994. We will then have a sufficient amount of time to make copies and appropriate arrangements. I also need your curriculum vitae, with contents to include: NAME, DATE OF BIRTH, PLACE OF BIRTH, NATIONALITY, MARITAL STATUS, ACADEMIC QUALIFICATIONS, PROFESSIONAL EXPERIENCE, SCIENTIFIC ACHIEVEMENTS, CURRENT SCIENTIFIC ACTIVITIES, OTHER SCIENCE-RELATED ACTIVITIES, AND SELECTED PUBLICATIONS.

Please do not hesitate to let me know if you have any concerns and/or suggestions. Your contribution to this symposium would definitely benefit all the participants.

Yours sincerely,

Writing exercise

Inviting a speaker. Using 3.1 as a model, write a letter inviting a speaker to participate in an event, such as a symposium. Be sure to adhere to the following guidelines: Invite the speaker. State the place and time of the event, along with general topic of the lecture. Mention airfare and accomodation arrangements. Ask the speaker to provide a lecture title, handouts, and a curriculum vitae. Close with an optimistic appraisal of the speaker's contribution to the event.

3.2 Inviting a speaker (shorter version of 3.1)

Dear Professor Kawasaki,

In light of your renowned research in the field of GRIN polymers, I would like to invite you to speak at the upcoming GRIN Polymer Materials Symposium. This symposium is to be held at Union Chemical Laboratories on March 14, 1994 in Hsinchu, Taiwan.

My colleagues will contact you regarding details of the symposium and travel arrangements. Your contribution to the symposium would definitely benefit all of the participants.

Yours sincerely,

3.3 Inviting a seminar speaker

Dear Dr. Chang,

How you came to learn of the potential speaker

We are pleased to hear that you will be returning to Taiwan next month. Dr. Lin of ABC Company gave us your curriculum vitae, which shows you to be an expert with a solid background and rich experience in silicone technology. Your organization's interest in the person's field

This is one of the fields we at Union Chemical Laboratories (UCL) are highly interested in developing.

Invitation

Therefore, we would like to invite you to give a talk at an upcoming seminar that will focus on silicone technology. This seminar is to be held at UCL on December 23. Topics to be covered at the seminar The seminar will focus on four topics: (1) the chemistry of silicone, (2) the manufacturing of commercial silicone resin/rubber, (3) the processing technology of commercial silicone compounds and (4) the application of silicone compounds.

Suggest topics for the speaker to cover

We think that you would be the most appropriate speaker for topics (1) and (2). The other topics, (3) and (4), will be covered by two experts from ABC Corporation.

Please let us know as soon as possible if you will be able to accept our invitation. If so, please send us the text of your talk before December 10. I look forward to hearing from you soon.

Sincerely yours,

3.4 Inviting a seminar speaker

Dear Mr. Lin,

We are planning a seminar on Conductive Plastics for Anti-static/ESD Applications, which will be held in Hsinchu on April 16. This seminar will focus on channels of communication between IC assembly houses and IC container manufacturers. The properties, application and technology of conductive plastic compounds will also be discussed.

We have learned that you are ABC Corporation's agent in Taiwan. We would be very pleased if you could participate in this event. Perhaps you could also recommend a speaker, preferably an engineer with relevant experiences, who could discuss the properties and technology of highly conductive carbon blacks (e.g., the KetjenBlack series)and carbon black applications.

I look forward to hearing from you.

Sincerely yours,

3.5 Speaker invitations (a shorter version for foreign travel application purposes)

Dear Sir,
This is an official invitation for three ABC Corporation specialists, Mr. Smith, Mr. Jones, and Ms. Lin, to give a CGMP seminar and to visit local bulk pharmaceutical chemical plants. The duration of the seminar is three days, with two days scheduled afterwards for plant visits. ABC's specialists will arrive in Taiwan (R.O.C.) on 4/25/1993 and return on 5/1/1993.

Sincerely yours,

NOTE:

Inviting speakers 國外演講者之邀請 involves correspondence to arrange a technical visit from abroad. Correspondence that involves the arrangement of a technical visit from abroad commonly includes the following:

Speaker invitations

Speaker invitations should include such preliminary information the participant will play and the topics covered at the event.
"In light of your renowned research and your contributions in the field of GRIN polymers, we would like to formally invite you to serve as the Invited Speaker at the upcoming GRIN Materials Symposium."
"We would like to invite you to give a talk at our upcoming silicone technology seminar."
"This is an official invitation to three ABC Corporation specialists, Mr. Smith, Mr. Jones, and Ms. Lin, to participate in a CGMP seminar and visit our local bulk pharmaceutical chemical plants."
"Please recommend one scientific expert to serve as a short term consultant at CMS, whose expertise is highly relevant to the following subjects."

The details of the event

The letter should include specific topics, time of the event, and perhaps a description of some of the participants who will attend this event.
"We are organizing a seminar on Conductive Plastics for Anti-static/ESD Applications that will be held at Union Chemical Laboratories/ITRI on April 16. The ultimate purpose of the seminar will be to provide a channel of communication between IC assembly houses and IC container manufacturers. The seminar will also focus on issues related to the properties and technology of conductive plastic compounds."
"The meeting will be held April 25-26, 1994 at the National Central Library, Taipei. We hope that you can give two lectures, at 31:20-14:05 and 15:10-15:55(4/25/94), respectively."
"Reception dinners are to be held on the evenings of April 25 and 26, and there will be a short tour of Taipei on April 29.

Compensation for the visit

Financial details regarding compensation should be stated as simply and directly as possible to avoid confusion:
"Roundtrip airfare ticket (business class) and accomodations will be provided."
"Please pay in advance for the roundtrip airfare ticket, and other incidental expenses and retain the receipts. We will pass reimburse you (by check) prior to your departure of Taiwan."

Preparations prior to the visit

The speaker should not be given any last minute surprises with respect to what materials and further information is required.
"Please fax us your curriculum vitae, lecture topics, and half-page abstracts before January 31, 1994, as well as the complete papers before March 1, 1994. Please fax and send all your materials to me on time so that we will have sufficient time for translation and printing.
"I also need your curriculum vitae, including: NAME, DATE OF BIRTH, PLACE OF BIRTH, NATIONALITY, MARITAL STATUS, ACADEMIC QUALIFICATIONS, PROFESSIONAL EXPERIENCE, SCIENTIFIC ACHIEVEMENTS, CURRENT SCIENTIFIC ACTIVITIES, OTHER SCIENCE-RELATED ACTIVITIES, AND SELECTED PUBLICATIONS."