Requesting reference materials 文獻資料之提供
5.13 Requesting reference materials
Dear Ms. Jones,
This is a letter of inquiry from the Waste Exchange Information Center
(WEIC) in Taiwan.
Information request Could
you provide us with legislation/strategy information regarding environmental
protection in the areas of waste minimization, life cycle asessment,
cleaner product technology, and polluter pays policies?
Organizational background and current activitiesWEIC is a non-governmental, non-profit organization subsection
of Union Chemical Laboratories (UCL). UCL is a subsidiary of the Industrial
Technology Research Institute, Hsinchu, Taiwan. We are currently involved
with a long-term project entitled "Industrial Waste Minimization Information
Service," which has been sponsored by the Industrial Development Bureau
(IDB) for more than three years. The goal of this long-term project
is to provide relevant information on industrial waste minimization
procedures. Our major work includes the publication of a waste minimization
bimonthly magazine, the facilitation of waste exchange/reuse, and
the dissemination of commercialized waste minimization technologies.
Experimental results generated from this project have already been
most helpful in alleviating some of Taiwan's waste management problems.
Background information for technology development in your organization
Rapid economic growth in Taiwan has annually
brought on more than seven million tons of municipal waste and thirty
million tons of industrial waste. Because such large quantities pose
a threat to Taiwan's people and environment, government, industry,
research and technology organizations have begun to focus their attention
on waste treatment sustainable product technology. Much effort has
already gone into the research and implementation of life cycle assessment,
cleaner product technologies, and 'polluter pays' policies.
Priority of information exchange relationship
We recognize that the continued success of our efforts will hinge
on our willingness to share and exchange information with other, similar
organizations. Enclosed please find an introductory document that
provides insight into WEIC, Taiwan.
Information requestI hope you will be able to provide us with legislation/strategy
information regarding envrionmental protection in the areas of waste
minimization, life cycle assessment, cleaner product technology, and
polluter pays policy.
Cooperative ties between your two organizations
We anticipate technology exchange
between our organizations, which might include visits, symposiums,
technology consultation and transfer, or any other activities you
Thank you for your consideration. I look forward to our future cooperative
Requesting specific information. Using
5.13 as a model, write a letter requesting specific information.
Be sure to adhere to the following guidelines: Directly request
the information. Introduce your organization, and cite your objectives,
major work, and achievements. Provide a brief background on Taiwan's
relevant circumstances, as related to the need to develop the technology
in question. Suggest the possibility of future cooperation, e.g.
visits, symposiums, and technology consultation activities.
5.14 Requesting information
Dear Mr. Jones,
Acknowledgement of previous information sent Thank you for your letter
dated July 5, 1994 and for the information on the catalyst project
and the UK's new Environmental Technology Best Practice Programme.
I plan to introduce these programs, at conferences, and in journals
and trade magazines, here in Taiwan. Please inform me of any more
Your current projectI am also working
on a project that concerns CFC refrigerant recycle/recovery and reuse
for air and freezing equipment. I have found two publications which
might be very helpful.
Please have someone from DTI send me these two articles. My working
group is collecting information for ROC EPA in preparation for new
regulations on CFC refrigerant recycle/recovery and reuse for air
and freezing equipment. Thanks.
5.15 Requesting literature (shorter version)
Dear Ms. Smith,
Reference to previous contact
I was quite
impressed with your lecture at the Cleaner Production Technology Symposium
in Taipei, September 22 and 23. After carefully reading your article
'Current Approaches to Cleaner Production: from Pollution Prevention
to Life Cycle Design', I found it necessary to write you and request
Why you are request such information I
plan to introduce several specific projects that have been undertaken
or are currently under progress in the U.S. My goal in this is to
help the people of Taiwan understand the essence of "clean technology."
Would you please send more information on
1. CTSA programs
2. environmentally benign chemical manufacturing programs
3. the Common Sense Initiative Program, and
4. other related programs
Thank you in advance for your assistance.
Requesting technical information. Using
5.15 on the accompanying software as a model, write a letter to
request information. Be sure to adhere to the following guidelines:
Refer to previous contact, if any. Mention a previous article or
paper written by the reader in which you have a particular interest.
Request information related to a specific topic.
5.16 Requesting literature information
Dear Mr. Smith,
It was a pleasure meeting you in London recently.
ROC EPA is currently reviewing the CFC refrigerant recycling requirements
for refrigeration and air conditioning. We have received information
from the US EPA (i.e., Protection of Stratospheric Ozone, Refrigerant
Recycling, and Final Rule). As you may know, the United Kingdom was
the second largest exporter of CFCs to Taiwan in 1992 and 1993. We
believe that other, related information from your country would be
quite valuable for us. Would you please forward this request to someone
who might provide such information?
Has the 'Environmental Technology Best Practice Program' been successful
so far? If so, please send pertinent information so that I can introduce
a similar program in Taiwan.
reference materials 文獻資料之提供
belongs to requests for information.
Requests for information often include the following:
Mention of your organization's interest in the requested information
Requests for information should not be viewed as merely a means to
obtain information. Instead, information requests should be considered
as the first step in the identification of the mutual interests of
both organizations. For instance, how will the other organization
benefit from supplying you with information?
"We intend to explore other possible applications of these films,
particularly in the IC, electronics and packaging industries here
"We plan to file an IND for scopolamine T.D.D.S. with the Bureau of
Drugs (Taiwan's counterpart of the FDA). Please provide us with the
following documents and samples required by the Bureau."
"Our laboratory is currently developing a flow measurement test rig.
Our design consultant suggests the use of ABC valve products on some
of the mechanical components. The following is a list of items we
are interested in purchasing from your company."
By clarifying your organization's interests, you allow the reader
to make a correlation between the interests and goals of both organizations.
"Please send me introductory information as well as other relevant
publications that provide information on your strategies, methodologies,
achievements, and future objectives?"
"Since our goal closely resembles that of your organization, we would
like to develop a partner relationship with your Industrial Material
Exchange Service and in this way facilitate information exchange and
other possible collaborations."
Additional instruction can be found in the accompanying Power Point presentation.
Further practice can be found in A Correspondence Manual for Chinese Technical Writers by Ted Knoy.